Planning Coordinator (EPNB)
Main Purpose of the position
Plan and coordinate resources supporting the delivery of courses, pilot schedule and external instructors when required in accordance with the Delivery Flow. Responsible for any corporate administration.
In addition, this role is main point of contact towards the EPN Quality and Compliance Manager.
Key responsibilities
- Responsible for the planning, coordination and long-term reservations of classrooms, pilots, students and staff.
- Liaise with planning and development departments (both EPN and skeyes) to determine required resources.
- Responsible for the administration of freelance instructors and freelance simulator pilots.
- Coordinate all company vouchers/invoices with payment approvals to the Finance Controller.
- Define resources required to complete projects and courses.
- Issue rosters to contracted and fixed staff simulator pilots whenever required.
- Part of the MoSQ EPNB workgroup, ensuring all theoretical and practical instructors are appropriately qualified.
- Responsible for the Instructor Confirmation (IC) process.
- Ensure that Practical Instructors have access to EPNB premises during their courses (security checks valid).
- Ensure that simulator pilots (contracted and fixed staff) have access to EPNB premises and Phoenix (skeyes simulator) during the courses they are affected to (Security checks valid).
- Represent EPNB at various internal and external forums and audits.
- Participate in yearly reviews of the skeyes ATC TO - EPNB MoC.
- Maintain customer confidence and protect operations by keeping information confidential.
- For some assignments the job holder is expected to travel to EPN Group delivery sites or locations required by the customer.
- Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards.
- Support EPN Quality and Compliance Manager in his/her tasks.
Candidate profile
- Education and experience
The role requires an academic degree or relevant education or at least some years of relevant job experience. Excellent communication skills, both oral and written. An international background is preferable. Extensive knowledge of IT tools is required. Important to be flexible, have strong administrative skills, and have a holistic mindset. ATM and ATS Regulatory experience are preferred. - Working with people
Demonstrates an interest in and understanding of others. Adapts to the team and builds team spirit. Recognises and rewards the contribution of others. Listens, consults others and communicates proactively. Supports and cares for others. Develops and openly communicates self-insight such as an awareness of own strengths and weaknesses. - Writing and reporting
Writes clearly, succinctly and correctly. Writes convincingly in an engaging and expressive manner. Avoids the unnecessary use of jargon or complicated language. Writes in a well-structured and logical way. Structures information to meet the needs and understanding of the intended audience. - Planning and organizing
Sets clearly defined objectives. Plans activities and projects well in advance and takes account of possible changing circumstances. Manages time effectively. Identifies and organizes resources needed to accomplish tasks. Monitors performance against deadlines and milestones. - Delivering results and meeting customer expectations
Focuses on customer needs and satisfaction. Sets high standards for quality and quantity. Monitors and maintains quality and productivity. Works in a systematic, methodical and orderly way. Consistently achieves project goals. - Adapting and responding to change
Adapts to changing circumstances. Accepts new ideas and change initiatives. Adapts interpersonal style to suit different people or situations. Shows respect and sensitivity towards cultural and religious differences. Deals with ambiguity, making positive use of the opportunities it presents.
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Security Screening
In light of the vacancy to which you respond we would like to draw your special attention to the fact that prior to being employed by skeyes candidates have to undergo a security screening which will be carried out by the National Security Authority. More info